On the menu of this sixteenth "Work" newsletter, information on the possibility of resuming activities on campus as of this Monday, June 8, which involves new modalities of access to the buildings and measures of hygiene and social distancing. Next, information is provided on the options to eat on campus, the charging of the Campus Card, the distribution of mail and parcels, and the procedure for the transfer of accounting documents. Finally, focus on UNIL's quality assurance system, which will soon be reviewed by an independent agency.
Resumption of activities: between teleworking and on-site work
On Monday, 8 June, activities on the Dorigny site, will be possible for all staff, in compliance with the conditions and measures laid down by the Federal Office of Public Health (FOPH). For the time being, only those employees who have received instructions to do so via a face-to-face meeting with their line manager are expected to be on campus.
These activities will be carried out according to a hybrid model, alternating between teleworking and on-site work, depending on the nature of the activities and the space available.
In particular, vulnerable employees are invited to continue working from home. In agreement with their hierarchy and their doctor, and as far as the activities and the situation allow, they may return to the campus.
What about apprentices ? They will be allowed to come back to the campus on June 8th, according to the same principles as other UNIL employees.
For more information, please consult our schedule.
The buildings will remain closed
Despite the return on campus on Monday of some of the employees, the doors of the buildings will remain closed: access will be possible via the Campus Card. However, it will no longer be necessary to inform UniSEP of their arrival. This service can now be contacted (on 021 692 20 00) by those who encounter problems entering the premises due to the impossibility of renewing their Campus Card when UNIL was closed.
Until the August exam session, students are not allowed to enter the buildings unless they have made an appointment with a staff member. In this case, students must be accompanied to the meeting rooms. The same applies to persons from outside the University.
Until August 31, employees who wish to go to a building other than the one in which their office is located must contact a person who will open the door for them in advance. If you wish to go to a department or faculty counter, please also contact the relevant reception desk before you go, in order to make sure of its opening arrangements. For example, the Unicentre's central counter is only accessible by email or telephone.
An emergency number
If you have any problems on campus, you can contact the Safety, Environment and Prevention Service (UniSEP) on 021 692 20 00.
Hygiene measures and social distance
Anyone visiting the campus must comply with the hygiene and social distance regulations issued by the FOPH.
Masks are available for employees who wish to wear them at one of the four distribution points: at the Anthropole (from 11 am to 2 pm), at the Annexe de la Mouline (all day), as well as at the Biophore and the Génopode. A limit is set at two masks per person per day.
Unibat will resume its daily cleaning activities on 8 June.
La Banane welcomes you to eat
The Unithèque cafeteria and the Da Nino restaurant have reopened since May 11th. The prescriptions of the health authorities are scrupulously respected. Opening hours are subject to frequent changes. Other cafeterias may reopen in the coming weeks as required. Please visit unil.ch/restos. Picnics are temporarily not permitted and the seats can only be used for the consumption of food and beverages.
It is no longer possible to pay for your meal in cash or by debit card: only the Campus Card is accepted. It can be recharged at the terminals with cash and, as a novelty, with a debit card. The instructions for recharging will be updated on Monday.
Public transport will be restored
From 8 June, public transport will resume according to the standard timetable.
UNIL's car parks, which were free during the confinement period, will again be subject to charges.
Mail and parcel delivery
Carried out only three times a week since the end of March, mail and parcel delivery will resume daily from Monday 8 June.
Accounting documents: towards a return to normal
The traditional system of transferring accounting documents by internal mail with original signatures is now becoming the norm for all departments that now have the option of applying it. Only cases where the signatories are not back on campus can still be sent temporarily on the basis of the procedure issued as part of the COVID-19 crisis, which you will find on the Financial Service website (instructions for processing documents digitally).
If you have any questions, you can write to email@example.com. For critical emergencies, please contact the Head of Department Nathalie Ferland, firstname.lastname@example.org.
IT and user support
IT support continues to be provided primarily by phone (021 692 2211) or by email (email@example.com). The IT Centre will closely monitor the needs of employees returning to the campus and will reopen the on-site support offices if necessary.
Life goes on
UNIL's quality assurance system under the experts' scrutiny
The first institutional accreditation of UNIL was launched this year. UNIL's quality assurance system will be reviewed by an independent agency. What is at stake? Federal and cantonal subsidies, as well as the right to call itself a "university". Information from Véronique Kobel, head of the Quality Unit. Read the article